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Management Structure

Management Arrangements

The URBAN initiative in Bristol has a three-tier management process. The URBAN Partnership Group (UPG), which is responsible for implementation, the URBAN Management Committee (UMC), which is responsible for overseeing the work of the UPG and its implementation of the programme and the Programme Monitoring Committee (PMC)

An 'Action Plan' for the delivery of the Bristol URBAN Programme has been agreed. The URBAN Partnership Group (UPG) manages the delivery of the Action Plan. This group comprises local partners and community representatives from:

The role of the UPG has been broadly to: -

• draw up and implement the action plan, following discussion with, and the agreement of the UMC
• secure match funding for the UAP
• provide to the URBAN Management Committee an annual report describing the implementation of the programme to date, the outputs achieved and expenditure actually incurred and a six monthly interim financial report
• propose arrangements for publicity and promotion of the programme

The UPG seeks to be broadly representative of the local partners and community, to make a positive contribution to the development of the local URBAN strategy and communicate widely to local groups and residents. Within the lifetime of the programme, the UPG seeks to represent the local community. The UPG works with local umbrellas groups representing community interests to develop project proposals and receive feedback on progress and implementation.

The UPG is responsible for implementing the action plan. It will facilitate the development of suitable projects, appraise project proposals, approve funding for individual projects (within limits set by the Secretary of State for Environment, Transport and Regions and the Secretary of State for Education and Employment) and monitor and evaluate their subsequent progress through implementation. Through the action plan, the UPG sets the framework for developing projects and implementing a programme for the duration of URBAN initiative in Bristol. However, the UPG recognises that the action plan is not a fixed strategy and that some projects may not proceed as quickly as others. Therefore, the UPG reviews progress after six months and agrees any changes to the programme with the URBAN Management Committee, following discussions with local groups and communities.

The URBAN Partnership Group holds its meetings in the area. They will be open to the public with an opportunity to comment on the impact of the URBAN community Initiative at the beginning of each meeting. It is recognised that the URBAN Partnership Group to be effective has its own development needs. A customised training and development plan will be developed for the UPG to provide appropriate training for the members to enable them to carry out the tasks necessary for implementing the programme. This follows on from the initial training meetings held with members of the UPG who were involved in a development group following approval for the initial bid.

Community Involvement

In drawing up the action plan, the UPG and individual partners have worked with a wide range of local organisations and the communities involved in regeneration. These include training organisations, service providers, local community groups representing particular interests and public sector agencies working in the area.

Programme Monitoring Committee (PMC)

The Programme Monitoring Committee (PMC), it will meet at least twice each year to review progress and take a strategic overview of the programme. The PMC's duties are to: -

• ensure compliance with regulatory provisions
• ensure that priorities for funding comply with the programme objectives and measures
• co-ordinate assistance from the funds and funding provided by other public organisations
• lay down effective provision of the measures
• monitor the programme's implementation
• proposed steps to speed up the programme if appropriate
• consider proposals to amend the programme
• oversee publicity and promotion

The PMC's membership is drawn from Bristol City Council, Bristol Racial Equality Council, Bristol Housing Partnership, Avon and Somerset Constabulary, BBVSDU, VOSCUR and others. The PMC's role is to: -

• appoint and manage the URBAN Partnership Group
• approve and recommend the action plan submitted by the UPG
• appoint an accountable body to be legally responsible for day-to-day financial matters (Bristol City Council has been appointed as the Accountable Body)
• manage compliance with programme priorities and objectives
• commission, comment on the annual report produced by the UPG
• monitor progress towards delivering the programme
• participate in and co-operate with audit and appraisals carried out by the European Commission and the Member State
• ensure action plan proposals approved by the UPG are consistent with principles of sustainable development.

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